Event Strategy & Timelines
Define event goals, establish planning milestones, coordinate responsibilities, and keep the work moving with clear deadlines and communication.
Meeting & Convention Planning Services
Bring people together.
We’ll bring the plan.
From educational meetings to multi-day conventions, Sunshine Mountain Ventures helps organizations turn their goals into thoughtfully planned events.
Get support with the strategy, logistics, communication, and follow-through that make an event work—for your organization and the people attending.
Experience behind the details
A planning partner who understands associations.
Led by Dr. Lyndsey Zurawski, SMV brings experience in association management, convention planning, professional development, and volunteer leadership.
That perspective matters. Your event needs to serve attendees while supporting your organization’s mission, budget, and capacity.
With experience organizing five to seven conventions and conferences annually, Lyndsey understands how the program, people, finances, and logistics need to work together.
Planning services
Support from the first idea to the final follow-up.
Budget & Financial Tracking
Develop event budgets, evaluate registration pricing, track revenue and expenses, and support financial decisions throughout the planning process.
Venue & Hotel Coordination
Support venue research, proposal comparisons, room-block planning, and discussions about rates, concessions, meeting space, and event requirements.
Program & Speaker Coordination
Coordinate calls for proposals, presenter communications, session schedules, speaker materials, and deadlines to bring your educational program together.
Registration & Attendee Support
Organize registration information, attendee communications, reminders, and event instructions so participants know what to expect and where to go.
Sponsors, Exhibitors & Vendors
Develop participation opportunities, support outreach and lead generation, and coordinate communications, logistics, and agreed-upon benefits.
Event Marketing & Communications
Coordinate event announcements, email campaigns, website information, deadline reminders, and messaging that helps prospective attendees understand the value of participating.
Meeting Logistics & Event Delivery
Coordinate agendas, room assignments, audiovisual needs, food and beverage details, registration operations, and communication with your event team.
Continuing Education Administration
Support presenter documentation, learning objectives, attendance processes, evaluations, and completion requirements according to the needs of your educational program.
Certificate Generation
Coordinate attendance information and generate participant certificates aligned with your event’s documented completion requirements.
Virtual & Hybrid Coordination
Support virtual learning platforms, presenter instructions, participant communications, and live or recorded program logistics.
Post-Event Follow-Through
Coordinate attendee follow-up, evaluations, outstanding materials, and event review to identify what worked and what to improve next time.
Ways to work together
Planning support that fits your team.
Comprehensive Planning
A coordinated planning partnership spanning event development, preparation, delivery, and follow-up, with responsibilities defined together.
Focused Project Support
Help with a specific part of your event, such as registration, speaker coordination, exhibitor communication, or continuing education administration.
Ongoing Event Partnership
Consistent support across recurring conferences, meetings, webinars, and educational programs, building on what your organization learns each year.
Let’s start with your event.
Whether you’re planning an annual convention, educational conference, leadership meeting, or virtual program, the first step is understanding your goals and where support would help most.
When you reach out, helpful details include:
- Your organization and event type
- Preferred dates and location or virtual format
- Estimated attendance
- Your planning timeline and budget, if available
- The responsibilities you would like SMV to handle
Have an event in mind?
Let’s talk about what you want to accomplish and how SMV can help bring it together.